UV4Plants Bulletin: Instructions for authors

Submission procedure

Submissions are managed on-line with our OJS server at http://ojs.uv4plants.org. In cases of difficulties, contact us at bulletin@uv4plants.org. The first step for a new author is to register as a user of the management system. Only after registration, under the “author” section, an option to start a new submission will become visible. You will need The submission should be accompanied by a cover letter with the following information: suggested section editor for the manuscript; type of manuscript; length in number of words; number of illustrations and tables, and a declaration of full ownership of the copyright of the text and all illustrations, or a written official authorization from the copyright owner. In the case of unsolicited manuscripts the authors should briefly explain in the cover letter why they think their manuscript is worthy of being published in the UV4Plants bulletin. Only original manuscripts, not previously published, will be accepted, although exceptionally the republication of material published on a different medium (e.g. a blog) or translations into English of highly-relevant articles published on a different language will be considered, where the original copyright and licence allow this or with a written agreement from the copyright owner of the original publication. The editors, may use their discretion, search engines and other plagiarism detection tools on submitted manuscripts. At the time of submission, all authors who are researchers are required to provide a valid ORCID. Read more about the use and need of author’s ID codes for disambiguation of authorship in a blog post, and obtain your free ID at http://orcid.org/. All possible conflicts of interest should be disclosed in the cover letter at the time of submission, and the editors will decide whether they need to be published as part of the manuscript, after agreement with the authors. In the case of product and book reviews, it should be disclosed in the review itself whether the goods being described were provided free of charge without request to return them, or any other connection between the seller or creator of the reviewed object and the reviewer which could be thought of as possibly affecting their objectivity.

Language

The language of the Bulletin is English, but authors at their discretion may provide an exact translation of the Abstract in their native/local language. In the case of textual quotations, the inclusion of the quoted text in the original language, accompanied by a translation is preferred to the inclusion of the translation alone.

Types of manuscripts

In all cases both unsolicited and invited manuscripts will be considered. In the case of Opinions and Perspectives, Historical Accounts, and Research Group Profiles, consultation with the editors is suggested before writing and prior to submission. Except where explicitly mentioned, submissions will be subjected to review by at least two experts, but, as no primary research articles will be published, in most cases these experts will be members of the Editorial Board.

Historical Accounts, Opinions and Perspectives, and Research Group Profiles

These include: manuscripts proposing new scientific perspectives or opinions about any subject within the scope of the journal, accounts of the history of UV-related research and researchers, articles presenting the work of currently active researchers and research groups in the field of plant UV research. Typically, length will be under 10000 words, with not more than 20 illustrations, and up to 100 references. Required section: text-only abstract. Section headings should be used, but can be freely chosen. Shorter manuscripts are to be submitted as Letters.

Methods

Methods are very broadly understood, and are not restricted to research-related methods (e.g. manuscripts on teaching approaches, tutorials on science popularization, or similar submissions also fit within this type of manuscript). Descriptions of new or commonly-used methods in a way accessible to new and possible future users. A tutorial approach will be favored but not required. Within this section, independent reviews of instruments and other equipment will also be published. Comparisons among competing methods are also welcome. Any methods useful to the UV4Plants community are acceptable, even if not strictly involving UV radiation. Typically, with of up to 10,000 words, not more than 20 illustrations, and up to 50 references. Required sections: text-only abstract. Section headings should be used, but can be freely chosen. Problems, exercises and short videos can be included as supplementary information, as well as detailed descriptions.

Case Notes

These are descriptions of examples that illustrate good approaches to follow in research, teaching and/or popularization of UV photobiology. Examples of failed approaches and things to avoid, if presented in a constructive way, are also welcomed. Case Notes can be both true or fictional but should contain a message or experience of relevance to the UV4Plants readership. In the case of events concerning the author, anonymous publication is possible, but not anonymous submissions. Length can vary widely, and cartoons and other “artistic” illustrations are welcome. Section headings can be used and freely chosen. Extended examples, additional data and/or illustrations, overhead transparencies, videos, flyers or posters which could be directly reused by readers, or used as models can be submitted as supplementary files.

Profiles of Researchers and Research Groups

Articles presenting the work of currently active researchers and research groups in the UV4Plants community. Because our aim will be to encourage new contacts and collaborations, possibilities for collaboration and researcher exchange should be mentioned. Length 4000 to 6000 words, maximum 10 illustrations, up to 50 references. Required sections: text-only abstract. Section headings should be used, but can be freely chosen. Additional illustrations, long and/or annotated lists of publications, if relevant, can be included as supplementary information. For this type of article, either the lead author or the senior author should not be currently, or have been during the past two years, a member of the research group described.

News

Reports by participants in either scientific or trade conferences highlighting anything new they encountered which could be of interest to our members, but with no limitation on the actual subject of the conference attended. Length 1000 to 5000 words, maximum 5 illustrations, up to 20 references. No abstract required or allowed. At most three section headings can be used, and they can be freely chosen. Significant news from commercial members on new products or services are welcome, but are expected to be objective and mostly descriptive. News will be accepted at the discretion of the Editors, and maybe shortened, but no edited text will be published without approval from authors.

Book Reviews

Length up to 5000 words, a maximum 5 illustrations, and up to 10 references. No abstract required or allowed. At most three section headings can be used, and they can be freely chosen. Book reviews will be accepted at the discretion of the editors, and maybe shortened, but no edited text will be published without approval from authors.

Letters to the Editors

Short Letters commenting on earlier articles published in the Bulletin and exceptionally elsewhere. Also short opinion texts on aspects of policy. Anonymous submission of letters is not allowed, but anonymous publication may be agreed by the Editor in exceptional cases. However, a record of authorship will be maintained and responsibility for the contents will remain with the author. Typically, length is 1000 to 2000 words, not more than 5 illustrations, and up to 20 references. No abstract required or allowed. At most three section headings can be used, and they can be freely chosen. Letters will be accepted at the discretion of the editors, and maybe shortened, but no edited text will be published without approval from authors. When letters criticize another person’s work, the authors in question will be offered one month to provide a rebuttal before the critical letter is published. Furthermore, in such cases, authors of the critical letter, should provide a valid and current address for the authors of the work being criticized.

Calls for collaboration

Short notes from research groups briefly describing current projects or possible future work as a means for scouting for, or contacting, collaborators are welcome. Typically, their length should be 1000 to 2000 words, with not more than 5 illustrations, and up to 20 references. No abstract is required or allowed. At most three section headings can be used, and they can be freely chosen. Calls will be accepted at the discretion of the editors, and maybe shortened, but no edited text will be published without approval from authors. The Principal Investigator of the project described, is expected to be one of the authors.

Other

If you would like to submit a manuscript that you expect will be of interest to readers of the bulletin but does not fit into any of the categories listed above, either because of content, approach, or length, please, do contact one of the Editors. If such a proposed manuscript is considered of interest, length, sectioning and other details will be agreed between the Author and the Editor-in-Chief before writing the manuscript.

Guidelines for text

The text should be written clearly and concisely, using language that can be expected to be widely understood. Spelling should be thoroughly checked, and authors should have the text revised by a native speaker who is well-versed in academic writing so as to avoid delays in publication and/or rejection. In all cases, a semantic markup should be used instead of a visual markup: for example mark section headings as such, rather than using bold. Do not worry about how the text looks on your screen, just make sure that the logical order of heading levels is correct. Be aware that as typesetting is done by the editor, manuscripts will be returned to authors for editing if this requirement is not closely followed.

References, even if already included in the text, should also be submitted in a “database” format, preferably BibTeX, EndNote or RefMan, which are supported as an export format by most reference manager software. Bibliographic data must include DOI for articles and book chapters (and books if available) and ISBN for books. Be aware that many old articles have been retrospectively assigned DOIs.

Acceptable file formats for body text: Submission of manuscripts should preferably be as Markdown, Rmarkdown, Rnw, $LaTeX$, open-doc,  MS-Word (.docx), HTML, or plain text. In the case of Rmarkdown (.Rnw) files, all R packages used should be provided, for example using packrat. For final publication, illustrations should be supplied as separate files (see below), which can be linked, but should not be embedded in MS-word files. Those graphs which are provided as source code in $LaTeX$, Rmarkdown or Rnw files are exempt from this restriction: in this case make sure that you have included all data files needed. Markdown is highly preferred and should be also the easiest format for authors to use. More information about how Markdown fits into the production of the final page output is available at http://kieranhealy.org/blog/archives/2014/01/23/plain-text/, but remember that we will take care of all steps after the writing of the .md markdown file. You need to submit only the .md file plus any illustrations to be included as separate files. A simple template is shown here

Guidelines for illustrations

Vector graphics such as data plots, line diagrams, flowcharts, should not be submitted as bitmaps. Acceptable file formats for vector graphics: EPS (with embedded fonts), PDF (with embedded fonts), or svg. For online publication vector based formats yield smaller file size allow smooth re-scaling.

Illustrations like photographs, scanned handwriting or hand-drafted graphics are best submitted as high resolution bitmaps. Acceptable file formats for bitmaps are TIFF (16 bit or 8 bit), EPS, PDF, PSD (photoshop), png, jpeg (highest available quality for compression). If the original graphic fails to meet the desired resolution or quality, do not attempt to nominally fulfill the requirements, just submit the originals and they will be used at the size that their quality allows. Please, aim to submit bitmaps that have a resolution of 300 dpi to 600 (dots per inch) at the size the figure will be printed. For composite figures comprising several bitmaps, a single combined bitmap prepared by the authors should normally be submitted instead of several individual images. Of the compressed file formats use .png whenever the bitmap contains a discrete number of colours or shades of grey.

All text and markings on illustrations should be present in the supplied files. Text on illustrations should use a san-serif font and the x-height should be at least 2 mm at the final published size. Colours should be chosen with care to ensure readability. The possibility of printing or photocopying in black and white, and discrimination of colours by readers with colour blindness, should be considered. For example, if using colours to indicate treatments, use an additional visual cue like symbol shape or line type to cater for these special cases.

Every illustration should have a caption. In every data plot the units of expression should be clearly shown, and if error bars are included, it should be clearly explained what they represent.

Permissions for use of illustrations: before publication authors should make sure that: 1) either they own the copyright, and that any earlier transfer of copyright to other parties, allows publication under the chosen CC licence for the article, 2) that for every photograph not taken in a public place, authorization in writing for publication has been obtained, 3) if the illustration is already publicly available under a compatible licence this should stated, and the original author named in the legend, 4) that any reuse of data has been explicitly authorized in writing or is allowed by the licence used in the original publication. Payment of any damage or costs, including all legal costs, incurred by the UV4Plants association caused by authors’ failure to comply with these requirements will be the full responsibility of the authors.

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